Editing Page Labels and Page Numbering

Page labels are a way of naming and/or numbering the pages of a PDF that can be distinct from Bookmarks and file names. They appear on the Thumbnails tab.

There are several ways to edit page labels, depending on what kind of edit is desired.

1. Select the Thumbnails tab. If it is currently hidden, go to View > Tabs > Thumbnails or press ALT+T.
2. Select the thumbnail and press the F2 key. The thumbnail's label becomes editable.
   • Alternatively, double-click the thumbnail's page label. The thumbnail's label becomes editable.

When in this mode, pressing TAB will move to the next page label while remaining in Edit mode. Pressing SHIFT+TAB will move to the previous page label.

1. Select the Thumbnails tab. If it is currently hidden, go to View > Tabs > Thumbnails or press ALT+T.
2. Use one of the following methods to open the Page Numbering and Labeling dialog box:
   • Select the thumbnail and go to Document > Pages > Number Pages.
   • Select the thumbnail and go to Options > Number Pages.
   • Right-click a thumbnail and select Number Pages.

• Style: Select a numeral style for the page label.
• Prefix: Enter a value (for example, "Page ") that will precede the page label's numeral.
  • To insert a space between the Prefix and the numeral, add a blank space at the end of the Prefix.
  • All Pages: Sets the range to all pages.
  • Current: Sets the range to the current page only. The current page number will appear in parentheses, for example, Current (2) if page 2 is the current page.
  • Selected: Sets the range to the current selection. This option only appears if pages were selected prior to invoking the command.
  • Custom: Sets the range to a custom value. When this option is selected the list becomes a text box. To enter a custom range:
    • Use a dash between page numbers to define those two pages and all pages in between.
    • Use a comma to define pages that are separated.

    For example: 1-3, 5, 9 will include pages 1, 2, 3, 5 and 9.

    Follow the procedure outlined in To edit a page label's numbering style above and set the following options on the Page Numbering and Labeling dialog box:

    Follow the procedure outlined in To edit a page label's numbering style above and set the following options on the Page Numbering and Labeling dialog box:

    There are a couple ways that you can create page labels automatically: using Bookmarks or using text found on the PDF.

    1. From the Thumbnails tab toolbar, click Create Page Label. The Create Page Labels dialog box opens.
    2. Select Bookmarks.
    3. Select a Page Range:
       • All Pages: Sets the range to all pages.
       • Current: Sets the range to the current page only. The current page number will appear in parentheses, for example, Current (2) if page 2 is the current page.
       • Selected: Sets the range to the current selection. This option only appears if pages were selected prior to invoking the command.
       • Custom: Sets the range to a custom value. When this option is selected the list becomes a text box. To enter a custom range:
         • Use a dash between page numbers to define those two pages and all pages in between.
         • Use a comma to define pages that are separated.

    For example: 1-3, 5, 9 will include pages 1, 2, 3, 5 and 9.

    Every defined page that contains a bookmark will have its page label changed to that bookmark's title, as shown in the example below.

    Bookmarks Included in the File

    Original Page Labels

    Page Labels Modified With Bookmark Titles

    1. From the Thumbnails toolbar, click Create Page Label. The Create Page Labels dialog box opens.
    2. Select Page Region.
    3. Click Select. The Create Page Labels dialog box disappears, replaced with a crosshair cursor.
    4. Click and drag to define a region on the PDF. Generally speaking, the data in this region should be consistent across any PDFs being labeled. When the region has been defined, the AutoMark dialog box opens.
    5. To add another region, click Add. The AutoMark dialog box disappears, replaced with a crosshair cursor again. Click and drag to define another region. The AutoMark dialog box reappears with the new region added to the Selection field. There is no limit to the number of regions that can be added.
       • Review the sample page label as shown under Preview. If desired, click in the Selection field to add text before, after or between [Regions].
    6. When all regions have been defined, click OK. The AutoMark dialog box closes, replaced by the Create Page Labels dialog box.
    7. Select a Page Range:
       • All Pages: Sets the range to all pages.
       • Current: Sets the range to the current page only. The current page number will appear in parentheses, for example, Current (2) if page 2 is the current page.
       • Selected: Sets the range to the current selection. This option only appears if pages were selected prior to invoking the command.
       • Custom: Sets the range to a custom value. When this option is selected the list becomes a text box. To enter a custom range:
         • Use a dash between page numbers to define those two pages and all pages in between.
         • Use a comma to define pages that are separated.

    For example: 1-3, 5, 9 will include pages 1, 2, 3, 5 and 9.